LABELS, LABELS EVERYWHERE! For EVERYTHING you
With SSI Oil and Gas Accounting Software you can
print labels for just about everything. File
folder labels for Accounts Payables vendors,
Accounts Receivables owners, Wells, Payroll
employee labels, mailing labels for monthly
JIB/Revenue packets, etc. Everything you could
ever want or need in the way of a label.
All of SSI's label printing programs use a
standard Avery 5161 ‐ 1” X 4” dimensions,
2- up (across) label. Consistent throughout the
SSI Oil and Gas Accounting Software, EZ to find
and EZ to use.
What you need:
Avery 5161 ‐ 2 up label (1” X 4”
dimensions), and a printer.
For today's lesson we will discuss:
AR01L ‐ Owner Labels
AP01L ‐ Vendor Labels
WM02L ‐ Well Labels
PR01L ‐ Employee Labels
Shared Features for AP01L/AR01L:
Start Vendor/End Vendor
Start Owner/End Owner
A range or blank to extract all. But with a few
filters to help get exactly what you need.
Blank for all types. Utilizes the Type
classification found from AP01/AR01. The Type is
a way to categorize vendors/owners.
Date Last Active MM/DD/YY
Date filter to include only vendors/owners with
activity from date entered and forward. This can
be really beneficial to get only the more
In addition to name line 1 and address lines 1
and 2, choose one (due to limited real estate on
Second Name ‐ default. Second line of
name in AP01/AR01.
Number And Tax ID ‐ Vendor/Owner Number
Number Only ‐ Vendor/Owner Number
Tax ID Only ‐ FIN/SS# only
When executed, Extracted Labels On File message
appears lower right in yellow.
List Labels - an on-screen review of the
extracted vendors/owners. Double-check to make
sure the vendors/owners extracted are correct.
Clear Labels ‐ for do-overs. This
completely clears out the extracted label file.
Clear Label File? ‐ Yes. Whether it's 1
or 201 ‐ all are cleared out and ready
for a complete do-over.
Blue Man icon to extract.
Manually Select Single Labels
A short-cut version to print a label for just
one owner/vendor. Like if you want to print a
file folder label for a new vendor.
Enter the desired single vendor/owner number
End Vendor/Owner field is suppressed.
Extract This Label ‐ Yes
(With the Single Label option, Owner Type/Vendor
Type and Date Last Active fields are N/A)
*Filters specific to AR01L ‐ Owner
Date Last Active MM/DD/YY
A couple additional filter options unique to
Date Last Active are available in AR01L - Owner
By Last Invoiced Date ‐ inclusive of JIB
invoices, Land billings, and any other misc.
By Last RP Date ‐ Revenue Distribution
check history issued to owner.
Select one, or both to extract owners with
activity from date entered for either or both
the invoice date and/or the revenue check date.
Owners with AR Balances Only ‐ drawn from
the owner balance in AR05 - Owner Portal.
Prod Pay Interest
Utilizes the active DOI in WM03 ‐ DOI
Maintenance. Under the “or” section, can select
one or more (for example - like Working Interest
*Filters specific to AP01L ‐ Vendor
Probably the most commonly used program in SSI
for printing labels. Vendor labels can be
extracted using paid date filters for more
recent activity and then attached to file
folders for manual filing of paid invoices.
In AP01 ‐ Vendor Master a vendor can be
flagged as Active or Inactive. Click Active and
vendors flagged in the AP01 Vendor Master as
Inactive will not be extracted.
Fun Fact - an Inactive vendor still shows AP05 -
Vendor History, but invoices cannot be entered
to Inactive vendors. Flagging as inactive is
preferable to deleting Vendor masters.
Invoice/paid history might need to be reviewed,
even on an inactive vendor. Flagging as Inactive
provides vendor history but new invoices are not
Label extract and print
Once extracted, you'll be notified as to how
many labels were extracted. Also notice
“Extracted Labels On File” in yellow. Use List
Labels to review extracted labels or Clear
Labels to start over.
If OK, click the blue PRINTER icon to move
forward to next screen…
Select Start Label Position
Pick your start label placement. What that
means? If you've previously used ½ page of
labels, you don't want to have to start your
next label print job on a whole new page of
labels, right? There are 20 labels per page (2
‐ UP, so 10 on each side). If you've
previously used the first 6 labels on the sheet,
you can tell SSI to start printing on label # 7
so you won't end up with a bunch of partially
used pages and have to figure out how to
manually use up all those partial pages of
Such a cool feature!! So clever and so
efficient! SSI hates wasted time and wasted
Sort By Zip Code For Bulk Mailing
Hugely convenient if printing labels for a big
bulk mailer. Bulk mail must be sorted by zip
One final chance to double check your work
‐ no wasted labels here!
Blue Printer icon ‐ will execute to
viewer (unless users are set to auto-print
everything). Simply load the labels in the
printer and print from the viewer.
Beware! Some printers print right side up, some
upside down. Make sure you know how to load
labels (label down or label up) into the paper
tray for YOUR specific printer.
WM02L ‐ Well Labels
Similar but with some unique twists ‐
If the owner entered is in the DOI for the
start/end wells above, the well will be
extracted. The owner doesn't print on the label
but the well label prints if the owner is in the
DOI on any well included in the filters.
Well Options ‐ from the Operated Yes/No
flag in the WM02 - Well Master.
A plug for Well Groups. Everything related to
wells in SSI Oil and Gas Accounting Software
provides the ability to extract by Well Group.
Well Groups can be used to categorize wells in
many useful ways, to include or exclude, for
reporting purposes. If you haven't implemented
Well Groups, you're missing out on a huge
advantage. Find great info and instruction in
SSI's On-Line documentation under WM ‐
A good example for using Well Groups as a filter
for printing labels? How about well labels for
all wells that are producing? Or maybe all wells
operated by XXX operator? The possibilities are
Manual Well ‐
The pick and choose option. Up to a total of 30
wells, in no particular order.
At this point, printing the labels work the same
as for AP01L and AR01L. Same process for
starting label placement on a partially used
sheet of labels.
Well labels will include well name, well number,
State, County, S-T-R/Grid, Operator, Area, State
PR01L ‐ Payroll Labels
Just as simple and efficient as the other label
processes. Employee labels offer filters for:
Employee Pay Type
Employee SSN Number
Date (Optional) MM/DD/YY
And includes (of course!) -
Label Placement options
***INSERT SHAMELESS PLUG HERE***
If you're using SSI's Document Imaging, printing
labels can become a thing of the past. Scan and
attach invoice copies to the AP05 ‐
Vendor History and never again have to do manual
paper filing into a file folder with a label.
Scan and digitally attach the invoice copies to
the vendor historical transactions and
anyone/everyone with access to AP05 has the
ability to see and review the original invoice,
on-screen and with only a mouse-click of effort.
No more going to those dusty old file cabinets
in the back.
Oh! And what about Vendor Certificates of
For that matter, you can scan and attach the
ORIGINAL documents of just about anything to
corresponding data within SSI. JOAs to Investors
and Well Masters, Oil and Gas Leases to Lessors,
the original copies of JIBs/Land Billings to
working interest investors, Revenue check backup
to owners, there's really no end to all the
things you can scan, attach and retrieve with
nothing more than a mouse-click. Contact SSI for
Say ADIOS! to file cabinets, file folders,
labels, and storage costs with SSI Oil and Gas
Look for a future INSIGHTS with round 2 of
everything you ever wanted to know about using
SSI for labels. There's much, much more! And all
designed to make your job EZier!