Editing Accounts Payable Transactions
April 21, 2021
If the invoice has not yet been paid, here are
all the things you can edit:
AP03 – Transaction Entry
Invoice and/or Credit Memo just
like normal when entering an Accounts Payable
Accounting Period doesn’t
Enter the Vendor for the
invoice being edited.
Select (or enter) the unpaid Invoice
Reference number to be edited.
Fun Fact…remember the gray file
cabinet icon (aka
Inquiry/Edit Vendor Transactions) next to the vendor number can be used to
lookup an invoice.
Duplicate Invoice On File will
display, along with informational Gross,
Discount and Net amounts.
Green Check (continue) to
change selected transaction.
AP invoice dialog screen is presented like a
normal invoice. Grayed out fields cannot be
changed. Any open fields (as listed above) can
More description - don’t forget
about it! More provides tons of
optional free form description (20 lines/1200
characters!) and can also be added or edited on
existing Accounts Payables invoices!
Another bonus -
Print Descriptions On Check (lower left corner).
See example below of how the
Check Description and the
More description appear on the
More Helpful Hints:
Document # and
icon – can be used to review a currently
attached document while in the AP “edit” mode.
transactions can be reviewed but not edited.
Changing Spreadsheet Style and File
COPAS Overhead Changes
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Print Current Page
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GL04E – General Ledger Transaction
AP03 - Invoice Entry Distribution
GL04 - Inquire on General Ledger by
Archived Report Manager (ARM)
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Indirect Well Allocations
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E.B. Archbald and Associates is a service
organization dedicated to supporting and
developing the oil and gas industry's most
sophisticated accounting solutions.
205 NW 63rd Street, Suite 360Oklahoma
City, OK 73116